Policy Number: 703 Date: 03/20/00 Revision Date:
Division/Department: Information Systems
Author: Ken Ries
Subject:
Information Technology Selection and Purchase
Authorities:
Pine Technical College Leadership Team and Technology Director
Purpose:
The purpose of this policy is to ensure that the Pine Technical
College selects and purchases information technology that allows its employees
to be efficient in their work. The technology needs to permit employees' easy
communications with other PTC employees and with other state agencies. Purchases
ordinarily will not be made of products that are of a proprietary nature (i.e.
Closed to other systems). The intention is to purchase products that are open
and interchangeable with competitive vendors.
Policy:
The policy of PTC is that all information technology selections and
purchases are made by ITS based on the needs presented by the PTC users. Budgets
are established by the Technology Director and approved by the Budget Committee
for the total amount of Information Technology purchases each fiscal year.
Equipment purchased for use within a single academic program area is budgeted by
the division chairs, approved by the Budget Committee and require the approval
of the Technology Director. Approval of any Information Technology spending
requires the signature of the Technology Director, regardless of which PTC
budget is paying for the expense. No unit or division of PTC will undertake any
information technology projects without first reviewing the planned activity and
receiving approval to proceed from the Technology Director, in addition to any
other required approvals. This requirement is meant to help ensure that PTC has
effective technologies that can be shared, managed, and are affordable for the
entire institution.
Procedure:
1. All Material Requisition forms containing Information
Technology products and services including computer, telephone, and interactive
television hardware, software purchases and new textbooks that include software
should be routed to the Technology Director for approval prior to submitting the
requisition to the Business Office. 2. The Technology Director is responsible
for reviewing all requests in a timely fashion (generally within 3 business
days). The Technology Director will forward approved Material Requisitions to
the business office for processing and return denied Material Requisitions back
to the submitter with a written explanation of the denial. 3. Requests for
specific information technology products and services to be included in the
campus ITS budget should made to the Technology Director during the budget
planning process. 4. Academic departments should request assistance in
evaluating and acquiring information technology products and services prior to
and during the budget planning process.
Responsibilities:
Cost center managers: Responsible for submitting Material Requisitions for
information technology products to the Technology Director for approval,
submitting requests for purchases to be made from the institutional ITS budget,
and involving the Technology Director in the product and service evaluation and
the implementation planning process.
Technology Director: Responsible for approving Material Requisitions, managing the campus ITS budget and assigning staff to work with departments for the purpose of needs analysis, product evaluation and product and service acquisition.
Dissemination:
All cost center managers
Reviewed by Leadership Team: 03/20/00
Reviewed by Faculty Senate:
N/A
Reviewed by:
Approved: