Pine Technical College
Policy and Procedure
Policy Number: 702 REV 1
Date: 1/9/06 Revision Date: 1-9-06
Division/Department: Information Technology
Author: Ken Ries
Subject: Web Publishing and Hosting
Authorities:
1. Federal regulations and statutes including, Section 508 of the Rehabilitation Act (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220), August 7, 1998
2. PTC policies, including Policy 708, Acceptable use of computers and information technology resources
3. Minnesota regulations and statutes, including 43A.38, Code of ethics for employees
Purpose: The purpose of the Pine Technical College World Wide Web site is to
1. support and further the instructional, research, and administrative activities of the college;
2. provide information about PTC to the college community and the outside world;
3. organize PTC and World Wide Web resources for the use of the PTC community and others;
4. enable members of the PTC community to publish their own information electronically;
5. facilitate communication between and among students and faculty.
The purpose of this policy is to establish the framework necessary to support the development and maintenance of PTC web resources.
Policy: It is the policy of the college to promote and facilitate the publishing of accurate, current, useful websites as well as promote an overall positive image of the college on the World Wide Web.
Publication of information on the PTC Web site is governed by existing PTC policies, include the Pine Technical College Policy 708 - Acceptable use of computers and information technology resources, all applicable regulations and statutes of the State of Minnesota, and all federal policies and laws.
To preserve the security, availability, and integrity of the PTC Web site resources and to protect all users’ rights to an open exchange of ideas and information, the following procedure defines the responsibilities of each member of the PTC community in the use of this resource.
Procedure: Pine Technical College's web presence is divided into five groups: root web, departmental sites, faculty/employee sites, partner agency sites, and the college intranet.
1.
The Pine Technical College root web,
www.pinetech.edu.
The root web is managed as an information and marketing tool for the college. It
is the authoritative data source for the information it contains. The Marketing
Director is responsible for the content of this site.
2.
Pine Technical College departmental web sites,
www.pinetech.edu/departmentXXX.
Departmental sites are managed as information and marketing tools for individual
programs. The marketing Director and designated program faculty are jointly
responsible for the content of these sites.
3. Pine Technical College faculty websites, www.faculty.pinetech.edu/~FacultyUser. Individual faculty and staff manage faculty and staff sites. The content of these sites is the responsibility of the site creator.
4.
Pine Technical partner agency sites,
www.PartnerAgency.pinetech.edu.
Partner agency sites are managed by the individual agencies. The agencies are
responsible for the content of the sites.
5.
The Pine Technical College intranet, http://134.29.165.210.
The college intranet is maintained for the purpose of internal communication
only. The college Chief Information Officer and/or designated individuals are
responsible for the content of the site
All Websites hosted by Pine Technical College:
All sites must comply with Section 508 accessibility standards. All web sites should comply with the World Wide Web Consortium's Priority 1 Standards. Guidelines for implementing a standards based website can be found at: http://webmasters.mnscu.edu/access/guidelines/
Each page must be dated and contain contact information for the party responsible for the page content. Links to contact information are acceptable. Dates may be formatted as “©2005” or as page modified, updated, etc. followed by a specific date i.e. “08/11/2005”
Pine Technical College root web:
All content must be approved by the Marketing Director or his/her designee prior to publishing.
Only the college webmaster or his/her designee may update information contained on root website.
The root web is the authoritative data source for information contained within the root web itself (i.e. program plans, course descriptions, academic calendar information, employee directories, etc).
Pine Technical College departmental websites:
Departmental websites must be established through a partnership between the Marketing Director and a departmental employee.
Departmental sites will retain the look and feel of the root web. Departmental sites will be included in any root web redesign process.
Departmental sites must not duplicate authoritative information located on the root web.
Only the college webmaster or his/her designee may update information contained on departmental websites.
Once established the responsible employee can work directly with the college webmaster to maintain the content of the site.
Pine Technical College faculty websites:
Faculty websites must contain the following disclaimer:
The views and opinions expressed in this page are
strictly those of the page author.
Pine Technical College has not reviewed or approved the contents of this page.
The college webmaster and the Marketing Director retain the right to monitor and remove any content from faculty websites under the following situations:
1. The content is in violation of policy, procedure, statute.
2. The content requires maintenance and the responsible employee does not respond to notification sent via email to the contact identified on the web site.
3. The employee is no longer employed by Pine Technical College and reassignment of responsibility is not practical
4. Content will not be removed without consideration of student impact
Faculty websites must not duplicate authoritative information located on the root web.
Pine Technical College partner agency sites:
The college President and the college Chief Information Officer must approve partner agency sites prior to establishing the site.
The partner agency is responsible for all site development.
The partner agency must agree to the terms of the hosting agreement.
The college webmaster and the Marketing Director retain the right to monitor and remove any content from partner agency websites under the following situations:
1. The content is in violation of policy, procedure, statute.
2. The content requires maintenance and the responsible agency does not respond to notification sent via email to the contact identified on the web site.
3. The agency no longer maintains a partnership with Pine Technical College.
4.
Failure to renew the hosting agreement
Partner agency websites must not duplicate authoritative information located on the root web.
Pine Technical College intranet:
Individual authors are responsible for specific site content as designated by the college Chief Information Officer.
Individual authors must not modify information posted by others without approval of the designated content owner or being designated as the content owner by the college Chief Information Officer.
The college Chief Information Officer and his/her designee retain the right to modify all intranet content as deemed necessary by the college Chief Information Officer.
Compliance with Section 508 accessibility standards may be waived for specific content at the discretion of the college webmaster or Chief Information Officer.
The intranet site is maintained for internal use only. Intranet site content will not be available via unauthenticated public access.
Portions of the intranet site may be developed based on specific technologies implemented within the campus computing environment. Systems not conforming to college standards may not be able to access all content within the site.
The college webmaster and the Marketing Director retain the right to monitor and remove any content from the intranet under the following situations:
1. The content is in violation of policy, procedure, statute.
2. The content requires maintenance and the responsible employee does not respond to notification sent via email to the contact identified on the web site.
The intranet site must not duplicate authoritative information located on the root web.
Responsibilities: As defined in the procedure
above.
Dissemination: All Pine Technical College employees
and other authorized providers of Pine Technical College World Wide Web content.
Revision:
Reviewed by Leadership Team: 1-23-06
Reviewed by Faculty Shared Governance: 1-17-06
Approved: Date: 2-2-06
Robert L. Musgrove, Ph.D., President