Pine Technical College
Policy and Procedure
Policy Number: 233 Date: November 2, 2006
Revision Date:
Division/Department: Academic Affairs & Student Services
Author: Mary Jo Mettler, Nancy Mach, Robert Baker
Subject: Credit Transfer
Authorities:
MnSCU Policy 3.21
Purpose:
To ensure course transferability in compliance with MnSCU Policy 3.21
is upheld.
Policy:
Pine Technical College considers courses for transfer from colleges and
universities that have been accredited by their regional associations. Transfer
credit may also be considered for courses taken at institutions that lack
regional accreditation but have been accredited by specialized agencies or at
institutions outside the United States that have been chartered or authorized by
their national governments. In general, transfer credit is considered only for
courses that fulfill Pine Technical College graduation requirements and have
been completed with a grade of C or better. Grades of transfer courses are not
included in the student’s GPA.
Part I.
1. Minnesota Transfer Curriculum (MnTC) Courses:
Once a course has met the criteria necessary for inclusion in the MnTC in any
goal area, the course must be accepted for full credit in that goal area.
General education credits have no transfer time limit.
2. Occupation Course Credits:
Occupational course credits earned more than 5 years prior to the time of
request will not be accepted for transfer; certain occupational programs may
have more stringent requirements. For courses that do not meet the time limit
criteria, students may demonstrate course content mastery by utilizing the PTC
“test – out” or experiential learning assessment option (see policy 217).
3. Developmental Course Transfer
Pine Technical College will accept equivalent developmental courses in reading,
writing, and math providing equivalencies can be (or have been) established. The
courses will be accepted with zero credit value. All developmental courses must
have a grade of C or better to be accepted in transfer.
4. General Electives:
Pine Technical College may accept for transfer as general or “free” electives
occupational/professional courses which are not comparable or equivalent to
specific courses taught at Pine Technical College, up to 24 quarter or 16
semester credits. Credits may be accepted beyond this limit if they contribute
to an educationally coherent program for an individual student.
5. Transfer Maximum:
There is no maximum to the number of credits a student may transfer. However,
the college does have a residency requirement of 20 credits or ½ the technical
credits of the program major, whichever is larger.
6. Equivalency:
The number of transfer credits granted per course shall not exceed the number
granted by the originating institution. Semester credits transfer at a one to
one ratio. Quarter credits transfer at 2/3 of a semester credit.
7. Repeat Courses:
In the event a student elects to repeat a transferred course, the grade and
credit for the repeated course will count toward graduation.
Part II
1. Student Appeals
There shall be a two-level process through which students may appeal transfer
decisions made by Pine Technical College regarding courses completed within the
MnSCU system.
A. At the first level, Pine Technical College will follow the
campus procedure to consider student petitions for appeal of a transfer
decision.
B. The second level, used only when a student is not
satisfied by the Pine Technical College appeal decision, will involve a System
Academic Appeals Review Panel. To be considered, the student appeal must have
the support of the chief academic officer or designee of the sending MnSCU
institution. See MnSCU Policy 3.21 Undergraduate Credit Transfer.
Procedure:
Procedure for student with transfer credits:
Student Affairs Admissions Office will:
1. Enter relevant course data into the student’s DARS for existing course
matches.
2. When articulated, export student records to ISRS.
3. If there is not a course match, the transcript will be forwarded to the
Registrar for evaluation process.
4. Academic petitions and general education assessment completions will be
entered into the student’s DARS to produce an accurate record of graduation
requirements.
The Registrar will (where no DARS match exists):
1. As needed, route a copy of the transcript and form for verification to the
appropriate faculty to make a distinction if this is an exception or a universal
standard for the course.
2. If the transfer is an exception, the Registrar will enter the course
information into the student’s DARS.
3. If it is a universal standard for the course, course information will be
recorded in DARS “Red Book/Blue Book”.
4. After entries are made into the student’s DARS, the data will then be
exported from DARS into the student’s ISRS record.
Responsibilities:
1. It is the responsibility of Student Affairs Admissions Office and
the Registrar to implement the procedure above.
2. The Dean of Student Affairs and the chief academic officer will be
responsible for ensuring that all student appeals are handled in a timely
manner.
Dissemination:
This policy will be disseminated to all employees via the campus
intranet and to students via the student handbook.
Reviewed by Leadership Team: 11/27/06
Reviewed by Faculty Shared Governance:
Approved: Date:
Robert L. Musgrove, Ph.D.