Pine Technical College
Policy and Procedure
Policy Number: 121 Date: February 20, 2006 Revision Date:
March 13, 2006
Division/Department: General Administration Author: Ron McGriff
Subject: Community Use of the Learning Resource and Technology Center
Authorities:
(Insert information here)
Purpose:
The purpose of this policy is threefold. It is established: 1) to define the
reasonable extent that the Learning Resource and Technology Center (LRTC) can be
a community walk-in resource to those persons not associated directly with the
college and its various related programs; 2) to define the types of appropriate
use of the facility and its services; and 3) to define staff procedures for
administration of the policy.
Policy:
The Learning Resource and Technology Center can serve as a community resource to
those with specific library, information and computer needs as long as the
request does not negatively affect primary services for enrolled students and
college employees and also not negatively impact LRTC staff support operations.
Due to the number of computer stations, student use patterns and the level of
LRTC staffing, the LRTC can not serve as an open computer lab for the community.
A community user must provide prior notice of the LRTC visit, whenever possible,
as the number of available computer stations and staffing assistance are
limited.
Any user of LRTC computers must comply with the “Acceptable Use of Computers and
Information Technology Resources Policy, Number 708, as detailed on the Pine
Technical College website.
Use of the four research computers, available to non-college individuals, must
be for research, educational and occupation training related activities,
including testing needs.
These computer stations are not for “surfing the Net” on-line activities,
including use of email, and not to be used for on-going home or business office
purposes. As the college policy emphasizes, all campus computers primarily exist
for educational and research purposes.
All other computers in the LRTC require a special computer account and are not
available for community use.
Check-out of library resources for home or office use may be restricted and
requires prior approval. A Community User library card may be issued, upon LRTC
staff member approval, if a substantial number of items need to be borrowed for
a long term research or educational project. These cards can only be prepared
and issued, as necessary, during the hours of 7:30 a.m. to 3:30 p.m. For a
one-time check-out of LRTC resources, a temporary user barcode will be created
for check-out of the needed item(s) with item barcodes manually recorded on a
paper log.
Interlibrary loan service is not available to community users of the LRTC.
MNSCU students and faculty, area educators, governmental service providers and
clients, members of community organizations, high school students, relatives of
PTC employees, and area residents are welcomed under the guidelines and
corresponding procedures of this policy. However Pine Technical College reserves
the right to restrict or deny use or to reschedule assistance due to service
needs of PTC students and employees.
Children 14 or under must be accompanied by an adult.
Procedure:
Requests for special use of the LRTC by those not associated with the college or
its building partners should be directed to the college Librarian or
Institutional Communication Technician. The CIO/Technology Director can be
contacted if library staff members are not available.
Library staff members will explain use guidelines to the requestor and approve
the terms and date(s) of the special use.
The four research computers, available for community use, are not available for
such use from 10:00 A.M. – 3:00 P.M. daily except for MNSCU cardholders and
clients of service offices located on campus.
Community User library cards are active for the current academic year. The
College reserves the right to impose a fee for this card as is deemed necessary
in the future.
For any approved evening use (5 – 9 p.m.), LRTC staff members will notify the
evening supervisor through use of the “Special Messages for Night Coordinator”
form. If any collection items are approved for manual check-out, the evening
supervisor will be notified also.
For local and national library statistical reporting purposes, library staff
will maintain a spreadsheet that will record the number and type of such LRTC
special usage.
Community Users must abide by the same library etiquette regulations as required
of college students and faculty; i.e. food and snacks are not allowed in the
LRTC as is cell phone use. Covered beverage containers are allowed.
Responsibilities:
It is the responsibility of all LRTC staff members and evening supervisors to
implement and administer this policy. It will be important that all telephone
receptionists for the college be aware of this policy and direct inquiries to
library staff members.
Requests for special, long term LRTC usage and/or issuance of a Community Users
card must be approved by the college Librarian or Institutional Communications
Technician.
Dissemination:
This policy will be disseminated to the college community through the usual
channels, including the Intranet and inclusion in the Evening Supervisors’
Manual. Print copies of the policy will be provided to those requesting special
use of the LRTC.
Reviewed by Leadership Team: 3/20/06
Reviewed by Faculty Shared Governance: 5/09/06
Approved: _____________________________ Date: ___________