Pine Technical College
Policy and Procedure
Policy Number: 109R Date: 01/11/99 Revision Date: 08/27/01
Second Revision Date: 08/16/04
Division/Department: Author: Jay Hutchins Revision: Robert
Musgrove Revision: Safety Committee
Subject: Fire/Tornado Emergencies & Drills
Authorities:
Purpose:
To set a process and minimal time lines for fire and tornado emergencies and for
drills to prepare college personnel and students for such emergencies.
Policy:
Pine Technical College will insure that all personnel are safe during emergency
situations created by fires or tornados. An orderly process for addressing such
emergencies will protect people in the building.
To that end, Pine Technical College will perform two (2) fire drills per year
and one (1) tornado drill each spring.
Both the response to emergencies and the drills will be coordinated by the Vice
President of Academic Affairs and the Building Maintenance Coordinator.
Individuals from the leadership team will be assigned monitor duties to insure
that emergency and drill procedures are followed throughout the building. See
attached “Exhibit A” for monitor duty assignments.
Procedure:
A. Fire Emergency:
1. A continuous alarm will sound, strobe lights will flash,
and firebreak doors will close.
2. All occupants will quickly and calmly evacuate the
building immediately through the closest outside entrance.
3. Individuals with mobility impairments will be assisted in
moving to safe areas by an individual from their work unit, instructor, or
Leadership Team member.
4. Individuals who are deaf or hard of hearing and who have
not seen the alarm lights will be notified of the evacuation by an individual
from their work unit, instructor,
or Leadership Team member.
5. The instructor/supervisor or last occupant leaving each
room will close all doors and windows and shut off all lights.
6. All occupants will move quickly and calmly to a site to
the north, west or east of the college. The area to the south of the building
should not be occupied to insure
adequate room for emergency vehicles.
7. Instructors should remain with their students and insure
all students have been evacuated and/or are accounted for presently in the
classroom.
8. Day Care will evacuate to the east and congregate as a
group in the park area to the east of the driveway.
9. Managers and Supervisors will insure their office area is
evacuated prior to leaving the building.
10. No personnel will be allowed to enter the building until
the emergency is over.
11. The VPAA and/or the President will notify authorities by
calling the 911 system as soon as it is determined that the alarm is false.
12. In the case of fire drills, the drill will be considered
complete when the alarm is discontinued.
13. Occupants will return to their classroom and shop areas.
14. The receptionist will remove the visitor log to a safe
area insure accountability of all visitors.
15. To insure safety for all, Instructors and monitors will
report deficiencies of the drill to the leadership team for corrections in the
process.
B. Tornado Emergency
1. The President or Vice President for Academic Affairs will
monitor weather emergency stations for notification of tornado warnings. If
neither of those individuals is
present, the chain of command policy will be followed.
2. Upon notification of a tornado warning, the alarm will be
triggered. An intermittent alarm will sound for one (1) minute, pause and sound
again for a minimum of two
(2) minutes total. Strobe lights will flash and fire doors will
close.
3. All building occupants will quickly and calmly move to an
interior hallway away from all outside doors and all windows. Individuals with
mobility impairments will be
assisted in moving into safe areas. Individuals who are deaf
or hard of hearing and who have not seen the alarm lights will be notified by an
individual from their work
unit, instructor, or Leadership Team member.
4. Occupants should sit with their backs to a wall and place
their heads down between their knees.
5. Day care children will be moved to the inside hallway and
ramp west of the inside entrance of the day care.
6. The emergency status will remain in effect until an "all
clear" signal is given by the coordinator.
7. In the case of a drill and to insure the safety of all,
instructors and monitors will report deficiencies of the drill to the leadership
team for corrections in the process.
Responsibilities:
The Vice President of Academic Affairs and Facilities will be responsible for
insuring that the procedure for emergency response is followed and that fire and
tornado drills are scheduled and performed, and will inform the Receptionist of
a drill.
It is the responsibility of the college and all employees to provide for the
safety of all students in case of actual disaster.
The Safety Committee will insure that maps and proper evacuation routes are
posted in each room.
The president will assign drill monitors to insure each drill is performed
promptly by all members of the college community.
The telephone system is automated to call 911 anytime the alarm system is
activated. The system will be disarmed in the case of a planned drill.
Dissemination:
Copies to all employees
Placed in Night Coordinator Handbook
Reviewed by Executive Cabinet: 09/20/00
Reviewed by Faculty Senate: N/A
Revised: 08/27/01
Reviewed by: Leadership Team 08/27/01
Approved: 09/20/00
Revision Approval: 08/27/01 Signature:__________________________________
Revision Approval: 8/31/04 Signature: __________________________________
“Exhibit A”
Assigned Monitor Duties
LRTC/ITV Classrooms- Ken Reis
Business Division/Daycare- Robert Musgrove
East T&I Section- Phil Schroeder
ETC, T&I, and Nursing- Hamid Edygahi
Steve Lange to contact sheriff’s department prior to any drills.