Policy Number: 209 REV 4 Date: 06/18/01 Revision Date: 3/24/03, 12/15/03, 4/27/06, 03/08
Division/Department: Academic Affairs Author: Hamid Y. Eydgahi
Revision Authors: Phil Schroeder, Wolfgang Rothen, Kathy Arola
3rd Revision: Mary Jo Mettler, Nancy Mach, Kathy Arola, Rita Youngbauer
4th Revision: Nancy Mach, Dean Masters, Robert Baker
Subject:
Grade and Credit System
Authorities: MNSCU Policy III.02.06; 3.15, 3.15.1
Purpose: The
purpose of this policy is to outline a process where student learning is documented
by means of letter grade. Each grade carries “quality points” which
are used in computing a student’s cumulative “grade point average” (GPA). Academic
achievement, which reflects competency, are recorded in letter grades at the
end of each semester or summer term for all course work for which credit is
granted. The credit hours attempted and quality points attained are entered
into the computation of a student’s cumulative grade point average. This
policy also defines notations found on the student transcript and procedures
to clarify processes.
Policy: The grading system for Pine Technical College
is as follows:
Grade
Points
A = 4.00
A- = 3.67
B+ = 3.33
B = 3.00
B- = 2.67
C+ = 2.33
C = 2.00
C- = 1.67
D+ = 1.33
D = 1.00
D- = 0.66
F = 0.00
Cumulative Grade Point Average (GPA) - A student’s GPA is the quotient obtained by dividing the total number of quality points earned by the total number of semester credit hours attempted. The GPA is computed at the end of each semester and is reported with the grades to the student. All grades A through F earned each semester are utilized in determining the student’s GPA .
NC – No
Credit: The notation of NC is assigned for unsatisfactory achievement
of established outcomes (equivalent to below a “C”) in a course
where the satisfactory grade is “P”. This grade is not calculated
in the GPAbut counts toward credits attempted.
P – Pass: The grade of ‘P’ is assigned
for satisfactory achievement equivalent to (C) or above in a course. This
grade is suitable for transfer, but it is not computed in the GPA, but counts
toward credit completion.
I – Incomplete: The grade of incomplete ‘I’ is assigned temporarily at the discretion of the instructor when extenuating and unforeseen circumstances prevent course completion. An ‘I’ grade that has not been converted to a letter grade “A-F” the end of the eighth week of the next term (excluding summer semester) is recorded as an ‘F’ grade (or ‘NC’ in the case of courses numbered below 100) by the Registrar.
AU – Audit: The
notation of ‘AU’ is assigned when a student elects to take an academic
course but not receive college credit. Audit courses do not apply
toward GPA, credit completion and/or graduation requirements. Audit enrollment
is dependent on available seats and instructor’s approval.
W –The notation of “W” will be assigned
when a student is withdrawn from a course. Student initiated withdrawal from
a course must be declared after the fifth day of the semester, but not later
than the 67% point of the class. Under special circumstances, the
college may withdraw a student from a course. This action will take place
no later than the deadline for student initiated withdrawal and the student
will be notified of the action. A ‘W’ is recorded for the
grade on the student’s permanent record and is not computed in the
GPA but factors into credit completion.
Z– In-Progress: The notation of ‘Z’ denotes
a course in progress. The instructor submits the appropriate letter
grades for each ‘Z’ upon completion of the course.
R – Repeat: The notation of ‘R’ is
assigned to the standard letter grade earned for courses taken more than
once by the same student. Although all grades earned in repeat courses
will be listed on the transcript, only the most recent course grade will
be included in the calculations for determining GPA. . ), There
is no limit on the number of times any course can be repeated. However,
for financial aid purposes, courses with grades of ‘D,’ ‘F’ or ‘W’ are
eligible for only one repeat.
CR – Credit by Examination: The grade ‘CR’ is assigned when a student satisfies the course requirements through established assessments or demonstrated competence as determined by the instructor.. . Not all courses are eligible for Credit by Examination and the grade of ‘CR’ is not computed in the GPA. See policy 228.
EX – Experiential and Non-Academic Learning Credit: The grade of ‘EX’ is assigned when a student satisfies the course requirements through documentation of prior learning as determined by the instructorNot all courses are eligible for Experiential Learning Credit. . And the grade of ‘EX’ is not computed in the GPA or credit completion ratio. See policy 217R.
Procedures:
Submitting
Grades: All grades of ‘A – F’ and ‘I’ must
be submitted by the course instructor to the Registrar by 11:00 p.m. on the
Monday following the scheduled end-date of the course, including
Fall, Spring and Summer Terms.
Transfer Credits:Transfer credits are listed on the transcript
separately, by term, indicating the college, university, or other acceptable
higher education institution from which credits were earned.
2.Credits from non-accredited colleges or universities will be evaluated, and, if it is determined they meet PTC program and MN Transfer requirements, they will be accepted for transfer.3
4. Courses with a grade of C or greater are considered for transfer. Other grades are considered if the cumulative GPA is 2.5 or higher from the originating institution.
5 Credits earned through the MN Transfer Curriculum are accepted with passing grades which include grades of “D”. Grades of “D”, however, are not accepted to meet PTC program or graduation requirements.
6. PTC shall provide a MN Transfer audit to accompany outgoing transcripts to all system colleges and universities and the University of Minnesota.
7. Transfer credits are not calculated into the PTC Grade Point Average.
‘I’ or Incomplete grade:
1. Student must request an ‘I’ grade using the form provided by the instructor or advisor.
2. If the instructor for the class supports the need for an incomplete grade, then the student and the instructor develops a written statement of how the course requirements will be met by the student during the permissible timeframe.
3. Instructors assigning an ‘I’ grade submits a copy of the written statement to the Registrar and a copy to the student.
4. The Registrar records the grade. If no grade is submitted by the end of the 8th week of the semester, it is recorded as an ‘F’.
Number of Allowable Credits Per Semester:
1. 2. Students may enroll in 19 or more credits with advisor authorization and with registration assistance from the Registrar.
Responsibilities:
It is the responsibility of the faculty and Registrar to insure an orderly
and expeditious process for implementation of this policy. It is the
responsibility of the Registrar to perform grade conversions to Pine Technical
College's marking system for international students' entrance and transfer
requirements.
Dissemination:
Employee Handbook, Student Handbook, PTC Catalog, Website and Intranet.
Review:
Reviewed by Leadership Team: 6/18/01, 3/24/03, 5/7/03, 12/15/03, 5/1/06
Reviewed by Faculty Senate: 09/12/01, 4/9/03, 5/7/03, 1/16/04
Revision reviewed by Leadership Team: 5/01/06
Revision reviewed by Faculty Shared Governance: 9/27/06
Revision reviewed by Leadership Team: 3/17/08
Revision reviewed by Faculty Shared Governance: 4/2/08
Approved:_______________________________________Date: 4/2/08
Robert L. Musgrove, Ph.D., President